Claim Your Illustrator Reprographic Royalties for Quebec & UK

Claim Your Illustrator Reprographic Royalties for Quebec & UK

CLAIMS ALERT to ARS Illustrator Members: Quebec and UK reprographic claim forms due April 2021. Not a member? Join ARS now!

April 9, 2021 – SOCAN form for Copibec Canada
April 16, 2021 – DACS Payback Second Claims Form for UK

1. SOCAN form for Copibec Canada

During Spring 2021, the RRO Copibec will be making a reprographic royalty payment to creators of artistic works in Quebec. Our sister society SOCAN will assist us in making claims for ARS illustrator members.

Please use the Excel file here and return it to secondaryrights@arsny.com with all requested information no later than Wednesday, April 9, 2021.

To be eligible, at least one of their works must have been reproduced in print in a book, an exhibition catalogue, a magazine or a newspaper published in the province of Quebec between January 1, 2017 and December 31, 2019. Works reproduced in digital media are not eligible.

Please note: we are only able to make claims for reproductions in Quebec at this time. US artists are not eligible to make claims in other territories of Canada. We will let you know if this changes.

Attention: to be eligible, creators must hold the reproduction rights in their work, so you must not have created the work as an employee (eg. salaried illustrator) or have assigned your reproduction rights under a contract (eg. book illustrator who assigned rights to the publisher).

2. DACS Payback Second form for UK

It is time for US Visual Artists to apply for their second claim in the UK. US visual artists who have had their work published in UK can also apply for Payback via ARS. Payback is an annual scheme by our sister society in the UK, DACS (Design & Artists Copyright Society) that distributes royalties for the secondary use of published images, such as from photocopying. Illustrators are eligible to benefit. ARS Illustrators may apply online directly with DACS, or via ARS by filling out this form.

UK Payback second forms are due no later than April 16, 2021.

Submit Excel files to secondaryrights@arsny.com  

The rules for the UK are the following:

  1. You must own the copyright. The UK copyright laws are similar to those in the US.
  2. There is no backward limit to when the work needs to have been published. You may count your entire publication history through December 31, 2019.
  3. Payback will not take very long to fill out. It is due end-of-day April 16.

Instructions for Payback:

a. Fill in your name and Zipcode (Postcode). Ignore the Claim Reference Number. ARS will fill in this number for you.

b. Fill in the total number of books in which you have been published during your career; provide the detailed information requested on 3 example books, and estimate the total number of times your images were published in books during your career.

c. Repeat this process for the magazines section.

d. Count, or estimate, your total images published in books and magazines as closely as you can. When counting, count the number of times your images were used in total (e.g., cover, table of contents, chapter opener, article, etc.). You will need to back this information up on the detailed Publication History Form you may have submitted in February.

e. For these three examples, either books or magazines, the UK requires the ISBN for books, and the ISSN and Issue No./Cover date for magazines.

(The Issue No./Cover date is not required for the Publication History Form you will send in later.)  

f. If a book or magazine was published without an ISBN or ISSN number do not submit it. If you don’t have a physical copy, the following online resources may help you identify the ISBN or ISSN:

Copyright Licensing Agency’s Title Search
Integrated Catalogue of the British Library
WorldCat
JISC
Searching Amazon or Google Books may also help.

g. UK requires the 13-digit ISBN. If you need to convert a 10-digit ISBN to a 13-digit ISBN do so here.

h. You are also eligible for royalties if your work was broadcast on BBC, Discovery, A&E, National Geographic, CBBS CBeebi, or BBC News. 

i. Send this form in by April 16 to secondaryrights@arsny.com.

Please visit the Payback website and the Frequently Asked Questions page, detailing how the scheme works, and what is eligible (and what is not…!).

We prefer to submit this on your behalf in one Excel form, but as you will note from the DACS site, you can also submit directly, which is also fine.

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